9 Best Preventive Maintenance Tools in 2021

Looking to streamline your workflow with preventive maintenance tools? Have you found yourself struggling with your current system or looking to update your workflow? To have a successful maintenance strategy in your business, you need the right tools and understanding in your software solution. Choosing your perfect software solution requires the right research into what each platform offers. While there is a wide range of preventive maintenance software on the market, not all of them will suit your individual business needs. In this guide we will break down the pros and cons of 9 of the best preventive management tools available. 

Maintenance can be broken down into different types; predictive, reactive or time based. To choose what type of maintenance best suits your business workflow, you need to evaluate your critical equipment and warranty requirements. 

Preventive maintenance can help to extend asset life and create an investment for your business. Choosing what tools and features you include in your preventive maintenance plan will affect the outcome of your platform. To ensure that you have the right set of skills available in your maintenance plan, we have gathered a list of the top features to look out for. 


Top Features To Look For In Preventive Maintenance Tools

When you are researching your preventive maintenance software, the key features to look out for include: 

  • Real time data 
  • Condition monitoring equipment 
  • Status updates
  • KPI tracking 
  • Maintenance schedule 
  • Inventory management
  • CMMS software 
  • Asset management 
  • Training options for team members 
  • Equipment maintenance tracking 

The three classes of predictive tools are scheduling tools, tools to monitor data and sensors to collect data. Some common examples of condition monitoring equipment include; thermal sensors for early detection of defaults, IoT sensors or ultrasonic leak detection. 

For the best preventive maintenance checklists see our ultimate guides below: 


FieldInsight as a job management software uses predictive maintenance technologies to improve asset management and collect maintenance data for easy reporting. 

Preventive, predictive and reactive maintenance are all a part of the integral features of great asset management. With regular maintenance and proper care in your PM plan, you can improve the life cycle of your assets and decrease the chance of equipment failure. For your preventive maintenance plan to be successful, you need the right tools in your belt. With FieldInsight, your maintenance teams can access all the information they need from their mobile phones. With the ability to send automated reports with just a click and have visibility over all your job statuses, you can create more consistency in your workflow. 


  • Document management 
  • Asset management 
  • Real time data 
  • Service technicians and facility managers roles 
  • Preventive maintenance to minimize downtime and equipment failures 
  • Third party integration 
  • KPI and status tracking 
  • Proactive approach
  • Easy scheduling for maintenance teams 

Book a Demo today to find out first hand how FieldInsight can improve your workflow with predictive maintenance tools. 

Why choose FieldInsight over Others

With the artificial intelligence of FieldInsight, you gain all the right tools you need in the one End-to-End system. FieldInsight stands out from its competitors because of its proactive approach to maintenance and condition monitoring. For HVAC systems, it’s vital to ensure you follow warranty agreements and meet any SLAs. With FieldInsight it’s easy to meet all your requirements with customisable checklists for your maintenance teams in the field and easy to access facility management software. 



Agility is a CMMS software designed to help maintenance managers with preventive maintenance work orders. Agility provides a platform to help you create your predictive maintenance plan and ensure your assets are performing at their peak. 


  • Preventive maintenance activities 
  • Predictive maintenance 
  • Warranty tracking 
  • User-friendly 


  • No free version 
  • Clumsy management reporting
  • Hard to update user permissions 

4Site Asset Maintenance 

4Site is a predictive maintenance tool designed to help organise industrial processes and manage mechanical inspection scheduling. With the use of data collected from its facility management software, 4Site uses Enterprise Asset Management or EAM systems. 


  • Free version and paid version 
  • Asset management 
  • Document management 
  • Maintenance strategy planning 


  • No deployment for Chromebook or Linux 
  • No CRM
  • No 24/7 support 


Corrigo is a facility management software with CMMS operations. Corrigo uses predictive maintenance tools to construct a centralised database for your team. This is designed for those in the field service industry or those who service HVAC systems.


  • Preventive maintenance plan
  • Risk management 
  • Easy work order management 


  • No free trial
  • Customisation limitations 
  • Complex to learn

Bigfoot CMMS 

As a part of Smartware Group, BigFoot CMMS uses preventive maintenance solutions to control regular maintenance and reduce the risk of equipment failures. BigFoot has a proactive approach to CMMS software and uses artificial intelligence to gather sensor data. 


  • Free trial 
  • Warranty tracking 
  • Facility scheduling 


  • More expensive than others 
  • No integrations
  • No customer database 


COAST CMMS software is a preventive maintenance platform that is priced annually with unlimited users. With inventory control and mobile access, COAST CMMS systems help to collect data to better predict planned maintenance trends. 


  • Free trial 
  • 24/7 support 
  • Mobile access 
  • Service history maintenance 


  • No key/lock management 
  • No asset life cycle management 
  • No disposal management 
  • No audit tracking 

Building Engines 

Building Engines is an operating predictive maintenance program that deals with innovative maintenance strategy building. Building Engines is a cloud based SaaS program that deals with critical equipment and document management. 


  • Mobile accessibility 
  • Easy to use 
  • Billing management 


  • No free trial or version 
  • Limited support options 
  • Clumsy management around notifications 


FacilityOne is a CMMS software with preventive maintenance tools centred around collecting and analysing data.  FacilityOne uses asset mapping to manage critical equipment as a part of a maintenance program. 


  • Job management 
  • Inventory management
  • Fixed asset management 


  • No mobile app 
  • Limited deployment options 
  • Hard to search for information 

Eworks Manager 

Eworks manager is an affordable job management system that helps manage maintenance teams for on site maintenance program planning. Eworks uses tracking software to gain a better understanding using the right resources to maintain the right balance of performance and profit. 


  • ERP system
  • Time management 
  • Asset tracking 


  • Weak purchase orders 
  • Mobile app missing features
  • Expensive pricing 

Reactive Maintenance vs Predictive Maintenance Tools 

FieldInsight streamlines systems for both  office management  and  field management to ensure businesses operate in the best shape. With the resources of the five primary automations, FieldInsight ensures that everything from sales to service is covered in the one, easy to access system. 

With the maintenance tools that FieldInsight offers, you have the right features in your system to reduce equipment failures and successfully manage planned maintenance schedules.  

The Right Preventive Maintenance Program 

With FieldInsight’s star delivery model and easy to navigate maintenance software, it makes it easy to extend asset life cycles and boost team accountability. With the high performance system, FieldInsight offers preventive maintenance plans at an affordable price. With the help of our product specialists, you can customise FieldInsight to best suit your own business needs. 

Book a Demo  today to get the preventive maintenance tools you need to grow your business. 

What You Should Do Now

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